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How RFID Document Tracking Works in Law firms
Law firms handle vast volumes of critical documents every day—from contracts and case files to sensitive client information.
And yet, an estimated 7.5% of physical documents are lost completely, while 3% are misfiled (AIIM, 2022).
In legal practice, those errors aren’t just costly—they’re dangerous.
On top of that:
- 65% of law firm employees say they waste time daily trying to locate misplaced files
- Firms can lose up to $250 per misfiled document, and much more if data privacy is breached
- Regulatory penalties for non-compliance with client data security can reach up to $10,000+ per case
That’s why more law firms are turning to Cenango’s File Tracking System—a modern solution that ensures every file is exactly where it should be, always secure, and fully traceable.
#1 Stay Organized, Save Time with RFID File Tracking
Ever spent valuable time looking for a missing case file? With an RFID-based physical document tracking system, that problem disappears.
Every file is tagged with a small RFID label, allowing you to instantly locate it using a handheld or fixed scanner.
You’ll know exactly where the file is, who accessed it last, and when it was moved.
This prevents duplicated work, lost files, and unnecessary delays—helping your team stay organized and focused on what matters.
#2 Work Smarter, Not Harder
Manual tracking is slow, error-prone, and time-consuming.
An RFID document tracking system automates the repetitive tasks of logging, labeling, and searching for files.
It instantly updates file status without human input—just scan and go.
This means less time on admin work, faster access to physical records, and more time spent on client service and billable work.
Law firms can easily manage thousands of files without increasing headcount.
#3 Team Collaboration, Simplified
RFID file tracking helps teams work better together, especially when documents move across departments or office locations.
Staff can see where a file was last seen, avoid overlaps, and ensure they’re working on the correct version.
Whether in-office or remote, team members have visibility into physical file movements and access history—keeping collaboration efficient and error-free.
#4 Protect Client Data and Stay Compliant
Security is non-negotiable—especially for legal records. With RFID tracking, you get detailed logs of every file movement.
Only authorized staff can check files in or out, and the system records every action.
This helps prevent unauthorized access, ensures chain-of-custody is maintained, and supports compliance with legal and privacy regulations.
From client confidentiality to audit readiness, RFID tracking offers law firms a smart, secure solution.
About Cenango
Cenango is a U.S.-based technology company trusted by law firms, healthcare organizations, and government agencies for over two decades. We specialize in smart software solutions like RFID-based file tracking systems, custom enterprise platforms, and secure workflow automation tools.
Our File Tracking System is used by firms across the U.S., Canada, and Australia to manage legal documents, protect sensitive information, and stay audit-ready—all while improving day-to-day productivity.
Whether you’re handling 100 files or 10,000, Cenango delivers secure, scalable tools tailored to your workflow.
Ready to Modernize How You Manage Legal Files?
Let Cenango help your law firm move beyond spreadsheets and cabinets.Get a secure, trackable, and fully digital document tracking solution today.Join the Newsletter!
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